Comprehensive Wedding Event Planning Checklist for June 17, 2024

Develop a comprehensive event planning checklist for a wedding scheduled on June 17, 2024. The checklist should include:

Pre-Event Planning:

1. Venue selection and booking: Research, visit, and book a suitable wedding venue by February 17, 2024.

2. Budget creation and management: Establish a detailed budget of $50,000, allocating funds for venue, catering, entertainment, decorations, and photography.

3. Vendor sourcing: Identify and book vendors for catering, entertainment, decorations, photography, and videography by March 17, 2024.

Marketing and Promotion:

1. Strategies for attracting attendees: Design and implement a social media campaign on Facebook, Instagram, and Twitter to create buzz around the wedding, utilizing relevant hashtags and posting regular updates.

2. Creation of promotional materials: Create and send out customized wedding invitations, save-the-date cards, and a wedding website by April 17, 2024.

Logistics:

1. Timeline of activities leading up to the event: Develop a detailed timeline of tasks, including:

6 months prior: Send out save-the-date cards

3 months prior: Send out formal invitations

2 months prior: Finalize seating arrangements and create a wedding website

1 month prior: Confirm vendor details and prepare wedding favors

2. Staffing requirements and assignments: Hire a wedding planner, coordinate with vendors, and assign tasks to the wedding party and volunteers.

Day-of Coordination:

1. Schedule of events: Create a detailed schedule for the wedding day, including:

9:00 AM: Vendors arrive for setup

12:00 PM: Guest arrival and cocktail hour

1:00 PM: Wedding ceremony

2:00 PM: Reception and dinner

4:00 PM: Speeches and toasts

6:00 PM: Dancing and entertainment

2. Contingency plans for potential issues: Prepare for unexpected events, such as inclement weather, last-minute cancellations, or technical issues, by having a backup plan and emergency contact numbers.

Post-Event Follow-up:

1. Plans for surveys, thank-you notes, or debrief meetings: Send out a survey to guests to gather feedback, write and mail thank-you notes to vendors and attendees, and schedule a debrief meeting with the wedding party and vendors to discuss the event's success.